Event Production
We produce corporate events from concept to financial reporting in three phases (planning, minute-by-minute execution, and post-production), keeping vendors, budgets, permits, and teams under control for companies that want an event without surprises.
Delivered by Brind3, a VitaminaWeb group company.
What you get
- 01Event concept, format, and schedule
- 02Selection and negotiation with sound, lighting, and catering vendors
- 03Budget spreadsheet comparing projected and actual costs
- 04Licenses, permits, ECAD fees, and insurance
- 05On-site coordination with a minute-by-minute schedule (cue sheet)
- 06Financial reporting, final report, and a collection of photos and records
How it works
- Briefing
Tell us the format, date, and audience, and we’ll assess the event.
- Planning
Concept, vendors, budget, and permits finalized before the first invitation goes out.
- Execution
On-site presence every day, team coordination, and a minute-by-minute schedule.
- Post-production
Invoices, financial statement, final report, and organized records.
When it makes sense
We have an important event, and no one on the team can focus on it full time.
We’ve had unexpected costs come up in the middle of an event.
We need to account for every invoice to the finance team.
We want a single partner to manage vendors, logistics, and staff.
Frequently asked questions
What types of events do you produce?
Corporate events such as conventions, product launches, trade shows, conferences, and company celebrations. The briefing starts with the format, date, and audience, and we apply the same rigor throughout the process.
What is included in event production?
Planning includes the concept, vendors, budget, and permits; execution includes on-site support and a minute-by-minute schedule; and post-production includes financial reporting and a final report. Each phase has defined deliverables.
How does budget tracking work?
We create a budget spreadsheet and track projected costs against actual costs throughout the project. At the end, you receive all invoices and a detailed financial statement.
Do you handle licenses and permits?
Yes. ECAD fees, municipal permits, and liability or accident insurance are part of the planning process.
How much does it cost to produce an event?
It depends on the format, number of guests, venue, and services involved. After the briefing, we send a proposal outlining the scope and costs, with no obligation.