---
title: Event Production · VitaminaWeb
description: We produce corporate events from concept to financial reporting in three phases (planning, minute-by-minute execution, and post-production), keeping vendors
source: https://vitaminaweb.digital/en/services/event-production
lang: en
---

## What you get

- **01**Event concept, format, and schedule
- **02**Selection and negotiation with sound, lighting, and catering vendors
- **03**Budget spreadsheet comparing projected and actual costs
- **04**Licenses, permits, ECAD fees, and insurance
- **05**On-site coordination with a minute-by-minute schedule (cue sheet)
- **06**Financial reporting, final report, and a collection of photos and records

## How it works

1. **Briefing**

  Tell us the format, date, and audience, and we’ll assess the event.
2. **Planning**

  Concept, vendors, budget, and permits finalized before the first invitation goes out.
3. **Execution**

  On-site presence every day, team coordination, and a minute-by-minute schedule.
4. **Post-production**

  Invoices, financial statement, final report, and organized records.

## When it makes sense

We have an important event, and no one on the team can focus on it full time.

We’ve had unexpected costs come up in the middle of an event.

We need to account for every invoice to the finance team.

We want a single partner to manage vendors, logistics, and staff.

## Frequently asked questions

 What types of events do you produce?

Corporate events such as conventions, product launches, trade shows, conferences, and company celebrations. The briefing starts with the format, date, and audience, and we apply the same rigor throughout the process.

 What is included in event production?

Planning includes the concept, vendors, budget, and permits; execution includes on-site support and a minute-by-minute schedule; and post-production includes financial reporting and a final report. Each phase has defined deliverables.

 How does budget tracking work?

We create a budget spreadsheet and track projected costs against actual costs throughout the project. At the end, you receive all invoices and a detailed financial statement.

 Do you handle licenses and permits?

Yes. ECAD fees, municipal permits, and liability or accident insurance are part of the planning process.

 How much does it cost to produce an event?

It depends on the format, number of guests, venue, and services involved. After the briefing, we send a proposal outlining the scope and costs, with no obligation.

## Often goes together with

  [**WordPress Website Maintenance**Core, plugins, and themes up to date, with backups and security.](https://vitaminaweb.digital/en/services/wordpress-website-maintenance)[**E-commerce maintenance**Checkout, payments, inventory, and performance, all taken care of.](https://vitaminaweb.digital/en/services/e-commerce-maintenance)[**DevOps and CI/CD**Pipelines, automated deployment, and infrastructure as code.](https://vitaminaweb.digital/en/services/devops-and-cicd)